Best Business Packing Hacks

Working in tourism, Holidays for Humanity, CEO, Aaron Smith is a very frequent flyer, he has traveled to over 60 countries and all but one continent. His business travel lifestyle has taught him the best ways to pack for work and the unexpected.

1. Accept a clean laundry routine

“Look at your itinerary and make sure you’re bunking down at least three nights in a row in the same place, within every 7 days,” he says. “Even though it’s pricey, hotel laundry will get you through. You can then get by on ‘5 of Each’ (5 pairs of socks, 5  shirts, 5 pairs of underwear, etc.) if you buy into a clean laundry routine.”

2. Pack Black

“Black is your friend,” he writes. “It matches everything. Johnny Cash had it figured out. I’ve yet to hear the compelling logic for any business sock colour other than black. One pair of black jeans, two black t-shirts, and business attire will get you through any long trip.”

3. Just use Carry-ons

“I never check my bags, even if I’m going to Central America for a month,” Smith says. “I travel with a Kosan pack with front attaching laptop case, it fits in the overhead and my arms are free to hold a coffee and show my travel documents at the same time. The reduced hassle of never having to wait for bags, being the first guy through customs, and never dealing with the nightmare of lost luggage, has made me a believer. A suit is a suit: one is enough, but bring another sport coat. Wear the sport coat on the plane with a t-shirt or casual shirt, and pack the suit. Also, find a pair of workout shoes which can be casual walking or gym-ready.”

4. Charge up your batteries

“Know the capacity of your batteries in your rechargeables (shavers, cameras, iPods, etc.),” he writes. “You may be surprised by how long of a trip you can make without bringing the charger if you leave home with a full charge, but do make sure you have the right electrical ports for the countries you are visiting.”

5. Don’t bother with zip-lock bags, store liquids in tiny containers

“There is no need to pack home-size packages of toothpaste, shampoo, or pain-killers. Buy small containers, reuse past hotel products, or plan to pick up what you need in the destination. It’s bulk that’s easy to pick up anywhere, and next to no cost.”

6. Push your light limit.

“Once every 3-4 months, remove the entire contents out of your briefcase. Challenge everything. When was the last time you touched it or used it on a trip? Throw it away or leave it at home if you will not need it overseas,” he says.

7. Pack Duplicates

“Have a high-resolution scan of your driver’s license, your visa, passport, and credit cards on the SD card of your smartphone or on your computer HD,” Smith advises. “It’s a lifesaver if you ever lose anything.”

What to do when your flight is cancelled

Don’t let a flight cancellation turn into a business nightmare.

Even after spending countless hours carefully plotting every step of your journey, an unexpected delay or flight cancellation can derail your well-laid-out plans. But a minor roadblock doesn’t have to result in a travel disaster. Taking a few extra precautions to dodge delays, knowing your air travel rights and arming yourself with insider tricks can help you stay calm and carry on when anxiety-provoking situations arise. 

Know your rights.

Christopher Elliott, a consumer advocate states that if your flight is delayed to the point it’s canceled, your carrier must provide you with “a seat on the next available flight on that airline or a refund”. While airlines are not obligated to compensate passengers for delays and cancellations based on federal regulations, carriers will often rebook passengers for no additional fee, even for nonrefundable fares – or offer a full refund. Depending on the carrier, you may also be able to get rebooked to your final destination with another airline. Check your carrier’s customer agreement – also known as a contract of carriage – for specific airline policies.

Check your credit card.

Don’t disregard any pre-existing travel perks your credit card offers, says George Hobica, founder of Airfarewatchdog.com. Immediately file a claim with the airline after your flight is delayed or canceled, he says. Also keep in mind that with trip interruption coverage, if your flight is delayed for an eligible reason, such as a weather-related delay or a mechanical issue, you may be entitled to compensation. For example, the Chase Sapphire Preferred Card and the Citi ThankYou Premier Card offer a $500 trip delay reimbursement for delays of 12 hours or longer. The catch: You must have used the credit card to book your seat, Hobica adds. Also, make sure to keep your boarding pass and travel documents on hand as proof of your claim for a disrupted flight.

Stay on top of it.

“Gate agents and airport staff are swamped, so I always call the airline’s customer service to get rebooked on the [next] flight,” says Matthew Kepnes, the author behind the budget travel advice site Nomadic Matt. “It’s quicker and easier than dealing with the long line of customers and a gate agent who is busy trying to shrink that line as fast as possible,” he explains. Another option: Rebook your flight with the airline directly using its affiliated app. Major carriers such as United and Delta make it easy to peruse alternative flight options and modify your reservation in the event of a delay on their apps.

Ask about meal or hotel vouchers.

When you’re faced with a severe delay of four hours or longer, ask about meal or hotel vouchers, Elliott says. “If the airline is authorized to give them to passengers, they will,” he adds. Keep in mind you shouldn’t expect vouchers to be doled out if you’re stalled for reasons outside the airline’s control like weather-related disruptions. However, in the event of a mechanical delay, the airline will typically cover meal, transportation and lodging costs, Elliott says. The individual rules are specified in the carrier’s contract of carriage. For example, JetBlue Airways outlines that passengers are awarded a $50 credit for delays between three and four hours and a $200 voucher for delays lasting five hours or longer.

Make your experience social.

Turn to Twitter and Facebook to dodge headaches and benefit from prompt customer service, Hobica says. Because the platform is public, it’s an effective platform to get the airline’s attention, he adds. Kepnes also suggests reaching out to your specific carrier on Twitter if you’re in a bind or need assistance. “Southwest, Jetblue, and Delta are very good at rebooking flights. I would always try to reach the Twitter team if possible,” Kepnes says. Just make sure to exercise good manners when utilizing social media. While it’s appropriate to detail any issues you’re experiencing, venting your grievances in a rude or verbally abusive tone will not help social media response teams resolve the dilemma faster.

Download the right apps.

You never know when a delay will strike. To stay prepared, download a flight-tracking app like FlightAware and rely on valuable tools like AirHelp, which gives passengers the power to check if they’re eligible to receive compensation for a delay or cancellation. If you believe you could be eligible for compensation, you can punch in information about your trip along with your flight number on AirHelp’s mobile app or website; then, if eligible, the company will file a claim on your behalf. “To make this process easier, AirHelp’s mobile app has a simple Boarding Pass Scanner that allows you take a picture of your pass and automatically uploads all the necessary flight details to file a claim through our service. It allows you to keep multiple passes on file, so [it’s] great for frequent fliers or families traveling together,” says Henrik Zillmer, AirHelp’s CEO, and founder.

Remember: Different rules apply for delays overseas.

When traveling overseas, there are different European Union regulations in place. Elliott says fliers should familiarize themselves with EU Regulation 261/2004, the rules for long delays and cancellations. In Europe, if you arrive more than three hours later than your original arrival time, you may be entitled to compensation, Zillmer says. The amount you may be entitled to receive in the event of a delay in the EU (anywhere from 50 to 600 euros) is based on a few factors, including your flight distance and delay length. “You have far more bargaining chips on international flights, and trips that include a stop in the EU,” Zillmer adds.

Negotiate with your carrier.

If your flight is canceled and you think you may be entitled to compensation, “don’t sign anything or accept any offers, including future travel offers, or other freebies and discounts,” until you have vetted all of your options, Zillmer cautions. “If you do, you could be waiving your right to further compensation down the line,” he explains. While U.S. airlines are not required to provide you with freebies, many carriers aim to aid inconvenienced fliers as part of their customer service initiatives and loyalty programs, he explains. “You’d be surprised how often gate agents and other airline representatives are receptive to your complaints,” Zillmer says. While airlines automatically rebook you, you don’t have to agree to their initial offer. “If you don’t like the new flight, you should immediately call the airline to ask for a different flight,” Elliott says.

Consider investing in travel insurance.

“It’s hard to say whether purchasing travel insurance is beneficial or not because every circumstance is different,” Zillmer says. In some instances, your policy could prevent you from being eligible to claim compensation at a later date, so it’s key to review the fine print of both your carrier and your selected travel insurance company to understand the policy conditions and what’s included – and what isn’t, he says. While you should always read the fine print, investing in travel insurance can be a wise move, especially if you’re continuing onward. For instance, in a case where your delayed flight causes you to miss your cruise, you can file a claim for reimbursement, Kepnes explains.

Hold onto your documents.

When you arrive at your final destination, make sure to keep copies of your boarding pass and other travel documents, Zillmer says. “Many airlines will reject a legitimate claim for disrupted flights if you don’t have these documents, so it’s important not to toss these documents until you’ve successfully completed your journey without any hiccups,” he explains. He suggests holding onto receipts in the event the delay winds up costing you. “You may be able to recover expenses caused by flight delays, including missed reservations for [your] hotel or car rentals,” he adds.

The Best Corporate Travel Agency Vancouver Can Offer

Located on the Pacific Rim, Vancouver, BC is the primary gateway between both Canada and Asia; and Canada and California’s Silicone Valley. It is become a major shipping port, with a growing financial sector. Home to approximately 3 million residents, Vancouver is the consistently ranked in the top 5 most liveable cities in the world. It now boasts major tech offices including Microsoft, Amazon, and Hootsuite, as well as mining, forestry and academic institutions. With this sharp rise in commerce, and population comes a demand for business services. This is where we come in. Worldgo Travel Management is a local company that is proud to be the best corporate travel agency Vancouver can offer.

Quote from Herschel Supply

Our reputation is based on  3 key service pillars:
Personalization. Convenience. Accountability.

Not only do we handle all facets of business travel but our team will also take care of meetings and conferences, incentive trips, and custom groups. We get to know your team, help establish standards of services, protocols, and work with you to ease the expense burden on your accountants.

And in the event something were to go wrong, we’re here 24/7 to get you home, or to on the next big business deal.

Regardless of whether you use Worldgo Travel Management or not, there are 5 things you should demand from any corporate travel agency in Vancouver:

1.) Travel Policy Creation

Someone who works with you to create a comprehensive Travel Policy, your blueprint to savings.

2.) Reward Points Management

Someone who maximizes reward points for quicker redemption, more upgrades, free flights and hotel nights.

3.) 24/7 Emergency Assistance

No matter where you are or what your situation, a team that is available 24/7.

4.) Negotiated Volume Discounts

Someone that negotiates corporate rates with hotels, car rental companies and airlines on your behalf.

5.) On-Demand Reporting

Someone who gives you greater control with comprehensive reports available online or sent to your mobile phone.

Our Vancouver clients consistently tell us that we’re the best at what we do. We’re proud of these relationships, we’re proud to call Vancouver home and we’ll be just as proud to work with you, too. If your interest is piqued, we invite you to read more about:

Corporate Travel Management Vancouver
Innovative Business Travel Company
Booking Corporate Travel

Or contact us, today.

 

Key Benefits of a Corporate Travel Agency

The Key Benefits of a Corporate Travel Agency

You’re reading this because you’re weighing out the pros and cons of enlisting a corporate travel agency to assist in your business objectives. Every single company, association, or institution that we’ve worked with have been at these same crossroads. It’s a big decision to put your trust and budget in a travel services partner. Will they take advantage of you? In today’s Internet age, is it not easier just to do this on my own? Will someone truly be there when I need them?

A corporate travel agency isn’t for everyone. But it is for those individuals responsible for sending numerous employees on flights, to hotels, and with time-sensitive connections. It’s for those that demand clearly crafted protocols and accountability. The more of one’s staff that travel, the more resources it’s taking you to approve, track, and reconcile these efforts. At the end of a month, or year, this could be creating an accounting challenge for you.

Here are some of the benefits of a corporate travel agency that you should consider before making a decision to engage:

Efficiency

If your company doesn’t have a process in place to manage business travel, you are missing two critical puzzle pieces: the ability to control spending, forecast expenses and look into your time and expense. Having a staff member wait for a 6 connection in Los Angeles to say $150 has a material cost of its own.

Your lack of a system virtually assures you over-spend by the end of the year, and having no visibility stymies your ability to improve by analyzing data. A corporate travel agency can bring order and consistency to your travel program, in ways that benefit both your bottom line and wellness and satisfaction of your traveling employees.

As your working partner for travel, World Travel Management serves as your one-stop resource.

Expertise

One of the primary reasons to work with a corporate travel agent is to gain access to specific professional expertise and inventory software. Corporate travel planning and execution can be very complex. At Worldgo Travel Management, we hire experienced professionals who understand the unique needs and interests of your traveling employees and how that layers over your own business goals. We know which amenities are most desirable, plus innumerable other “inside” industry tips, and workarounds details that will improve travel convenience, comfort, and safety.

Cost Savings

Like just about anything else, it’s about economies of scale. The more you spend the more you save. As an agency that represents some very large clients partners, our ability to leverage better contracts and terms extends to all our clients. This is bargaining power, and we have it. You can have it, too.

Time Savings

We assemble a list of preferred providers based on your company’s travel policy guidelines and budget. That policy streamlines the booking process for employees and creates a black and white environment for expense items and downstream ease for your accountant. We handle bookings on your behalf, in turn saving your people even more time. Handling these arrangements on your behalf assures compliance, reduces risk and saves time, which saves money.

24/7 Support

Unpredictability is the only predictability. At some point in time, life gets in the way and things go sideways. At Worldgo, offer your staff 24/7 support. We’ll make changes as they need. Weather, Geopolitical issues, or urgent family matters. We’re here all day, every day.

Duty of Care

Worldgo provides risk management expertise and proactive services that ensure communication and support for business travelers, before, during and after their trips.

Analytics

This is where we shine. We will help you help analyze your travel and expense patterns. By knowing what you’re spending and where the dollars are going, we help you make better forecasts for budgeting and the opportunities to save without sacrificing the comfort level and convenience for your employees.

By choosing to exercise the benefits around a corporate travel management company, you will reallocate your resources, find greater efficiencies and reduce risk on every level. They say the difference between an entrepreneur and a small business owner is that entrepreneurs work ‘on’ their business, while small business owners work ‘in’ it.

Let Worldgo Travel Management be the team to work ‘in’ it.