Tag: travel expenses

SAP Concur® vs TravelPerk: Which is Better for Your Business?

Posted on by Joseph Gamboa

In a world where business travel is essential yet often chaotic, finding the right tool can mean the difference between streamlined productivity and endless frustration. Two of the industry’s top contenders—SAP Concur® and TravelPerk—promise to simplify expense management and travel booking, but which truly delivers?

Having navigated the ins and outs of SAP Concur® and TravelPerk, we’re here to provide an in-depth, side-by-side comparison to help you make an informed decision.

Understanding the Platforms

SAP Concur® Overview

Established in 1993, SAP Concur® has long been a heavyweight in travel and expense management. After integrating into the SAP ecosystem, it offers a robust, enterprise-level solution that automates and streamlines business travel, expenses, and invoicing.

TravelPerk Overview

Launched in 2015, TravelPerk entered the scene with a mission to simplify business travel. It’s a cloud-based platform that prides itself on user-friendliness and flexibility, catering mainly to small and medium-sized enterprises.

Feature-by-Feature Comparison

Here’s a side-by-side comparison of SAP Concur® and TravelPerk across key features to give you a clear picture.

Expense Management

SAP Concur®

  • Automated Expense Reports: Automatically captures receipts and matches them with expenses.
  • Policy Compliance: Flags non-compliant expenses in real-time.
  • Analytics and Reporting: Offers in-depth analytics for better financial insights.

TravelPerk

  • Basic Expense Tracking: Allows manual input of expenses with receipt uploads.
  • Third-Party Integrations: Supports integrations with tools like Expensify for advanced expense management.
  • Limited Analytics: Basic reporting features focused on travel spend.

Comparison Table: Expense Management

 

Feature SAP Concur® TravelPerk
Automated Reporting ✅ Yes ⚠️ Limited
Policy Compliance ✅ Yes ⚠️ Limited
Advanced Analytics ✅ Yes ⚠️ Limited
Third-Party Integration ✅ Extensive ✅ Yes

Booking Options

SAP Concur®

  • Global Inventory Access: Extensive options for flights, hotels, and car rentals worldwide.
  • Corporate Rates: Supports negotiated corporate rates and discounts.
  • Policy Enforcement: Integrates travel policies into the booking process.

TravelPerk

  • Modern Booking Interface: User-friendly with real-time availability.
  • FlexiPerk Feature: Offers flexible bookings with easy cancellations.
  • Alternative Accommodations: Includes options like Airbnb.

Comparison Table: Booking Options

 

Feature SAP Concur® TravelPerk
Global Inventory ✅ Extensive ✅ Extensive
Flexible Booking ⚠️ Standard ✅ FlexiPerk
Alternative Accommodations ⚠️ Limited ✅ Yes
Policy Enforcement ✅ Yes ✅ Yes

Integration Capabilities

SAP Concur®

  • SAP Ecosystem: Seamless integration with SAP products.
  • APIs for Custom Integration: Allows for extensive customization.
  • Third-Party Apps: Integrates with various accounting and HR systems.

TravelPerk

  • Popular Tools Integration: Connects with Slack, Expensify, and Google Calendar.
  • API Access: Limited compared to SAP Concur®.
  • Focus on Simplicity: Prioritizes easy setup over extensive integrations.

User Experience

Having personally used both platforms, here’s my take:

SAP Concur®

  • Learning Curve: This takes time to master due to its comprehensive features.
  • Mobile App: Robust functionality but can feel cluttered.
  • Customization: Highly customizable dashboards and workflows.

TravelPerk

  • Intuitive Design: Clean, modern interface that’s easy to navigate.
  • Quick Onboarding: Employees can start booking with minimal training.
  • Mobile Experience: Streamlined app focused on essential features.

Customer Support

SAP Concur®

  • 24/7 Support: Available via phone and email.
  • Dedicated Account Managers: For enterprise clients.
  • Training Resources: Extensive libraries and webinars.

TravelPerk

  • Business Hours Support: Extended support for premium plans.
  • Live Chat and Email: Responsive but limited after-hours.
  • Help Center: Offers guides and FAQs.

Pricing Structures

Understanding the cost implications is crucial. Here’s how they compare:

SAP Concur®

  • Customized Quotes: Pricing is tailored based on company size and needs.
  • Additional Fees: Possible setup and integration fees.
  • Scalable Plans: Suitable for growing businesses.

TravelPerk

  • Transparent Pricing: Offers a free tier and clear pricing for premium plans.
  • Per-Booking Fees: Charges added on top of travel costs.
  • No Hidden Costs: Easy to predict expenses.

Comparison Table: Pricing

 

Aspect SAP Concur® TravelPerk
Pricing Model Customized Tiered Plans
Setup Fees ⚠️ Possible ❌ None
Per-Booking Fees ❌ No ✅ Yes
Free Tier ❌ No ✅ Yes

Pros and Cons Table:

 

SAP Concur® TravelPerk
Pros Pros
Advanced expense automation Simple, fast setup
Customizable policies User-friendly interface
Seamless ERP integrations Affordable pricing tiers
Global scalability Excellent customer support
Cons Cons
Higher learning curve Limited features for large businesses
Costlier for small teams Standardized policy controls

Which Platform Suits Your Business Best?

For Large Enterprises or Those Needing Comprehensive Solutions

If your business requires an all-encompassing platform that can handle complex travel policies and detailed expense reporting and integrates with various enterprise systems, SAP Concur® is the optimal choice. Its robust features are designed to meet the demands of larger organizations.

For Small to Medium Businesses or Those Prioritizing Simplicity

If you’re looking for a straightforward, user-friendly platform that allows for quick bookings and basic expense tracking without the need for deep integrations, TravelPerk might be more suitable.

At Worldgo, we’ve harnessed the power of SAP Concur® to deliver unparalleled travel management services to our clients. Its comprehensive features align perfectly with our commitment to efficiency and excellence.

Frequently Asked Questions about SAP Concur® vs TravelPerk:

What key factors should influence my choice between SAP Concur® and TravelPerk?

Consider your company’s size, complexity of travel policies, need for integrations, and budget. SAP Concur® is ideal for comprehensive needs, while TravelPerk suits simpler requirements.

Can I integrate SAP Concur® with non-SAP systems?

Absolutely. SAP Concur® offers extensive APIs and connectors to integrate with various third-party applications, not just SAP systems.

Does TravelPerk support international travel bookings?

Yes, TravelPerk provides access to many global travel options, including flights, hotels, and trains.

How do the mobile apps compare between the two platforms?

SAP Concur®’s mobile app is feature-rich but may require effective training. TravelPerk’s app is more straightforward, focusing on ease of booking and itinerary management.

Are there any hidden costs with either platform?

SAP Concur® may have additional setup or customization fees. TravelPerk charges per booking fee, but these are transparently listed in their pricing structure.

Can SAP Concur® and TravelPerk integrate with ERP systems?

SAP Concur® integrates seamlessly with ERP systems, while TravelPerk provides basic integration options and focuses more on travel-related functionalities.

5 Tips for Reducing Travel Expenses on Your (2025) Business Trip

Posted on by Eric Sakawsky

“The world is a book and those who do not travel read only one page.” – Saint Augustine

Business travel is a crucial aspect of any organization, offering opportunities for growth and expansion, yet it can also be a significant burden on the company’s finances. From airfare and accommodation to meals and transportation, the expenses associated with business trips can quickly add up. That’s why it’s essential to use corporate travel services to manage and reduce these costs. In this blog, we’ll discuss 5 proven tips to help organizations manage their business travel efficiently and effectively, without breaking the bank.

Tip 1: Early Bird Gets the Worm (and the Cheap Flights)

Booking early is the key to unlocking unbeatable deals on flights and accommodations. Airlines and hotels often offer early bird discounts and special promotions for travelers who book in advance. Encourage your employees to start planning and booking their trips as soon as possible, and consider using online travel agencies or price comparison websites to find the best deals. Prices tend to fluctuate based on the time of year and overall demand, so being flexible with your travel dates when booking can also help you save. Be sure to consider the cost difference between flight classes like premium economy and business class, as cutting out a few extra frills can be exponential in terms of cost savings.

Tip 2: Loyalty Pays Off

If your employees travel frequently for work, your organization can sign up for reward programs and loyalty points with airlines and hotels. These programs reward frequent customers with discounts, upgrades, and special offers which can help to reduce travel costs over time. If your organization has a company credit card that offers travel rewards, make sure to use it for all travel-related expenses like flights, hotels, and meals. Some credit cards even provide you with travel insurance, so make sure to do your research on the best travel credit cards prior to booking.

Tip 3: Embrace Alternative Accommodations

Hotels are great for quick midweek stays and overnight sales calls, but they can be expensive, especially for extended stays. So consider alternative accommodations such as residence-style suites, or long stay accommodation. Both residence-style suites and long stay accommodation offer more of the creature comforts of a home away from home and often come with a fully equipped kitchen, helping employees save money on meals. Encourage your employees to explore alternative accommodation options and discover hidden gems that become their go-to on future business trips.

Tip 4: Offer Budgeting Incentives

guide on how to reduce travel expenses

Encourage your employees to be mindful of their expenses while on a business trip by offering budgeting incentives and providing a per diem. Companies can reward employees who consistently save money or come in under budget, while a per diem gives employees the flexibility to manage their own expenses within a set daily amount. This approach helps control company costs and empowers employees to make smarter spending decisions without feeling restricted, creating a positive outcome for both parties.

Tip 5: Provide Per Diems to Your Employees

We get it, Business travelers need to stay connected throughout their journey, and while using data roaming for international travel may be a convenient option, it’s also the most expensive. Travel eSIMS can help businesses save up to 75% on roaming costs, and they are incredibly easy to set up. Plus, eSIMS allows travelers to keep their primary line of communication intact while using data from their eSIM plan, ensuring they can remain in contact wherever they go. 

Preparation and research go a long way in making your business trip budget-friendly. By taking the time to find the best deals, using loyalty programs, and being creative with your accommodations and meals, you can stretch your budget and make the most of your business travels. Don’t have the time? That’s where Worldgo comes in.

BONUS TIP: Use a Corporate Travel Agency

Experience the benefits of using a corporate travel agency like Worldgo to streamline your business travel, saving you money and time that would otherwise be spent on preparation and research. By leveraging relationships with airlines, hotels, and car rental companies, Worldgo offers the efficiency and expertise needed to help you secure the best rates. With booking management, 24/7 support, and advanced reporting and analytics, we’re here to help you optimize your travel budget and make corporate travel both convenient and cost-effective. 

Reducing travel expenses on your 2025 business trip is all about planning smarter, and using the right tools. With these tips in mind, you’ll not only save money, time, and energy but also enhance your overall travel experience. Happy travels!

Most Commonly Asked Questions About Travel Expenses On Business Trips:

How can I reduce airfare costs for my business trip?

Booking early, using online travel agencies, taking advantage of loyalty programs and reward points, and comparing prices can help reduce airfare costs.

What is the most cost-effective way to book accommodations for a business trip?

Using alternative accommodations such as vacation rentals or hostels can be more cost-effective than booking a hotel. You can also look for early bird discounts and special promotions, or sign up for loyalty programs and reward points.

How can I save money on food during a business trip?

Packing snacks and non-perishable items, and making quick trips to grocery stores or local markets can help save money on food. You can also take advantage of meal deals and discounts offered by restaurants.