UPDATED MARCH 21, 2023
Wondering if it’s worth enlisting a corporate travel agency to assist in your business objectives? This blog will assist you in making that decision. Every single company, association, or institution that we’ve worked with has started with the same dilemma.
It’s a big decision to put your trust and budget in a travel services partner. Will they take advantage of you? In today’s Internet age, is it not easier to do it all on my own? Will someone be there when I need them? Below are some of the benefits of a corporate travel agency that you should consider before deciding to engage.
Why Your Company Need a Corporate Travel Agent
A corporate travel agency isn’t for everyone. However, it is for those companies responsible for planning corporate travel. Sending many employees on flights, booking hotels, and with time-sensitive connections can get tricky. It’s for those who demand clearly crafted protocols and accountability. The more employees a company has that travel, the more resources it takes for you to approve, track, and reconcile these efforts. At the end of a month or year, this could create an accounting challenge for you.
Efficiency
If your company doesn’t have a process in place to manage business travel, the ability to control spending and forecast expenses can get messy. Having a staff member wait for three connecting flights from Los Angeles to save $150 has a material cost of its own.
The absence of a system assures you will overspend by the end of the year – and having no visibility affects your ability to improve by analyzing data. A corporate travel agency can bring order and consistency to your travel program, in ways that benefit both your bottom line and the wellness and satisfaction of your traveling employees.
As your working partner for travel, Worldgo Travel Management serves as your one-stop resource.
Expertise
One of the primary reasons to work with a corporate travel agent is to gain access to specific professional expertise and travel technology. Corporate travel planning and execution can be very complex. At Worldgo Travel Management, we hire experienced professionals. We understand the unique needs and interests of your traveling employees, and how accommodating to these needs will impact your own business goals. We have extensive knowledge about the amenities that are most desirable to travelers and their preferences. We are also familiar with many “inside” industry tips and workaround details that can improve travel convenience, comfort, and safety.
Cost Savings Benefits of Corporate Travel
Like any company spending, it comes down to economies of scale. Essentially, the more you spend, the more you save. As an agency that represents very large clients, we have the ability to leverage better contracts and terms, which extends to all our clients. This is a powerful bargaining power that we possess and are ready and waiting to share with you to benefit your company.
Corporate Travel Time Savings
We put together a list of preferred providers based on your company’s travel policy guidelines and budget. That policy streamlines the booking process for employees, creates a black-and-white environment for expense items, and makes life easier for your accountant. We handle bookings on your behalf, saving your people time and your company money. Handling these arrangements on your behalf assures compliance, reduces risk, and saves time, which in turn saves money.
24/7 Business Travel Support
Unpredictability is the only predictability in the world of business travel. Sometimes life gets in the way and things go sideways. At Worldgo, we offer your staff 24/7 support. We’ll assist in any way we can and make changes where needed. Worldgo has experts in risk management and proactive services that help business travelers stay in touch and get help before, during, and after their trips.
Weather conditions, geopolitical issues, or urgent family matters—we’ve got you covered. You will have your own Worldgo team, with everyone up-to-date on your company’s unique needs and policies. We’re here all day, every day.
Analytics for Corporate Travel
This is where we shine. We’ll help you analyze your travel and expense patterns. By knowing what you’re spending and where the dollars are going, we help you make better forecasts for budgeting. Analyzing your spending patterns also helps identify opportunities to save, without sacrificing the comfort level and convenience of your employees. Knowledge is power and knowing where the company’s money is going will benefit the company in the long run.
Technology as a Benefit of Corporate Travel
We incorporate the latest technology into our services. The right technology will save you time and make your employees’ lives much easier. We use apps like TripIt (for the organization of your itinerary on the go) and Concur and Deem (two of the industry’s most comprehensive online corporate booking platforms).
We’re always looking for the latest technology to make your travel experience better. Your company will reap the benefits of our forward-thinking and innovative approach. By working with a corporate travel management company you can redistribute your resources, find better ways to use them, and reduce risk on every level.
Save Time and Money on Your Corporate Travel with Worldgo
Worldgo Travel Management changes the way corporate travel is usually done. We take a new approach by focusing on great personal service, full transparency, and giving its clients real value. More and more companies are making the switch to Worldgo because of the following benefits;
- No charge for changes, cancellations, hotel and car bookings, 24/7 emergency assistance, or reporting.
- 100% transparency with no hidden fees.
- 24/7 emergency service managed by our local team.
- Up to 5% savings with Air Canada and up to 10% savings with WestJet.
- Tracking of all airline credits to ensure nothing is wasted.
- Industry-leading travel technology.
- Robust reporting platform, free of charge.
When you choose Worldgo as your travel management partner, you can expect to save time and money while enjoying a stress-free travel experience. Contact us today to learn more about our services and how we can help your business thrive.