Login
Let's Chat

🍁 Corporate Travel Reporting in Canada

Travel Reporting Your Finance Team Can Work With.

Worldgo turns your booking and fulfilment data into the travel reports your finance, procurement and sustainability teams ask for — spend by cost centre, project, traveller and supplier, policy compliance, hotel rate performance and estimated travel emissions. Reporting is delivered through Grasp and the client reports we agree with you.
Book a No-Obligation Consultation

Call us toll-free:

1.888.236.1566

  • SOC 2 Type II Examination Completed
  • IATA Number 61596640
  • 24/7 Emergency Travel Support
  • Trusted Since 2015

Worldgo Reporting & Analytics — At a Glance

10+

Years in Canadian Travel

24/7

Emergency Support

60 sec

Call Answer Time, Business Hours

100%

Transparent, All-Inclusive Pricing

Who reads these reports

CFOs

Finance Controllers

Procurement

Travel Managers

Sustainability Leads

Executive Assistants

Cost Centre Owners

Auditors

The Challenge

Why Travel Reporting is Different — And Why It Demands a Specialist

Travel data starts life in many places — airline and hotel bookings, online booking tools, corporate cards and expense reports. When nobody brings it together, every budget review starts with a reconciliation exercise.

Common Pain Points

  • Travel spend that only becomes visible once expense reports are filed.
  • Corporate card totals that never quite match the travel bookings behind them.
  • Hotel spend with no view of whether negotiated rates were actually used.
  • Emissions figures requested by the sustainability team that nobody can produce.
  • Invoices spread across suppliers, currencies and cost centres, matched by hand.

The Worldgo Difference

  • Reporting built from booking and fulfilment data — GDS, online booking, back-office, supplier and payment sources.
  • Spend reported by cost centre, project, traveller and supplier through Grasp-based reporting.
  • Hotel rate benchmarking and rate audits through Cvent for your corporate hotel program.
  • Estimated travel-emissions reporting through Grasp, ready to share with your sustainability lead.
  • Consolidated invoicing with cost-centre or project allocation, and SAP Concur Request and Expense integration.

The quarterly budget review — where a traceable smaller number beats an impressive blended one every time.

WHAT WE DELIVER

Everything Your Travel Reporting Program Needs

Worldgo’s reporting draws on the bookings we make and the payments behind them, so spend, policy and supplier data come from one source.

Spend Reporting

The figures behind the business travel analytics finance teams track: travel spend by cost centre, project, traveller and supplier.

Grasp-Based Reporting

Client reporting delivered through Grasp, Worldgo's reporting platform.

Agreed Client Reports

Report content and cadence set with you; where the contract specifies monthly reporting, delivery is by the third business day.

Policy Compliance

Bookings measured against the travel policy and approval rules configured for your program.

Hotel Program Reporting

Hotel rate benchmarking and rate audits through Cvent.

Unused Ticket Credits

Automated credit tracking of unused tickets, so credits are visible before they lapse.

Estimated Travel Emissions

Estimated travel-emissions reporting through Grasp-based reporting, a starting point for sustainable business travel.

Consolidated Invoicing

One invoice structure across your travel, allocated by cost centre or project.

Expense Integration

Integration with SAP Concur Request and SAP Concur Expense, part of our travel technology.

Virtual Card Payment

Conferma virtual card payment for travel bookings.

THE PROCESS

How Worldgo Reporting & Analytics Works

Reporting is set up as part of onboarding, so the structure is in place before your first trip is booked.

1

Discovery

A no-obligation consultation, then a discovery questionnaire covering your booking channels, card program, expense platform and what finance needs to see.

2

Configuration

Policy and approval rules, traveller and HR data, payment and billing details, and cost-centre or project allocation are set up for your program.

3

Testing & Training

Bookings and data flows are tested, and administrators are trained on the reports and tools they will use.

4

Launch & Follow-Up

Your program launches with senior-agent oversight of initial bookings, followed by Customer Success follow-up.

PROUDLY CANADIAN

The Canadian Rules Your Travel Records Have to Meet

Canadian finance teams answer to the Canada Revenue Agency on records and tax credits, and many are being asked about Scope 3 emissions. Travel reporting should make those conversations easier, not harder.

CRA Record Retention

Records are generally kept six years from the end of the last tax year they relate to, and held at a place of business or residence in Canada unless the CRA gives written permission otherwise.

GST/HST Input Tax Credits

For purchases of $100 or more, claims generally need the supplier's GST/HST registration number and the GST/HST charged on the supporting documents.

Scope 3 Category 6

Under the GHG Protocol, business travel emissions sit in Category 6, separate from employee commuting.

CSSB Climate Disclosure

As of October 2026, Canada's sustainability disclosure standards are voluntary unless mandated by regulators or governments.

10+

Trusted Since 2015

Corporate travel management from Worldgo's Vancouver, Toronto and Seattle operations.

24/7

Emergency Support

Answered within 60 seconds on weekdays from 9 a.m. to 9 p.m. ET; outside those hours, a call back within 15 minutes at worst.

100%

Standard Reporting Included

No separate agency fee for standard reporting or account management. Supplier charges and other program fees may still apply.

A man viewing reports on a laptop inside a private airpline

Scope 3 Category 6 disclosure is voluntary in Canada today. The baseline you will disclose against is not something you can build retroactively.

Common Questions

Reporting & Analytics — Frequently Asked Questions

The questions Canadian travel managers, controllers and CFOs put to us most often.
Worldgo’s reporting draws on booking and fulfilment data from GDS, online booking, back-office, supplier and payment sources. It is delivered through Grasp-based reporting and the client reports we agree with you. Where your contract specifies monthly reporting, it arrives by the third business day. Estimated travel-emissions reporting is included through Grasp.
Hard savings are dollars that actually left the budget, such as a lower rate paid or a ticket credit reused. Cost avoidance is spending you did not incur against a reference price, such as a declined upgrade. Both are useful, but reporting them as one blended figure makes either hard to defend in a budget review.
Card data and booking data describe the same trip differently. Card statements rarely separate a base fare from a change fee and often carry little or no routing or cabin detail. Booking data has that detail but misses anything booked outside your managed channel. Some gap between the two is normal, not an error in either.

Generally six years from the end of the last tax year the records relate to, and longer in some cases. The Canada Revenue Agency also requires records to be kept at your place of business or residence in Canada unless it gives written permission otherwise. Our guide to deductible travel expenses covers related rules.

Business travel sits in Category 6 of the GHG Protocol’s Scope 3 standard: transportation of employees for business in vehicles the company does not own or operate. Employee commuting is a separate category. The minimum boundary covers carriers’ Scope 1 and 2 emissions during the trip; life-cycle emissions are optional.
Not as a general rule, as of October 2026. The Canadian Sustainability Standards Board’s standards are voluntary and include transitional relief from Scope 3 disclosure. They become binding only if regulators such as the Canadian Securities Administrators adopt them, and the CSA paused that work in April 2025. Capturing estimated travel emissions now gives you history if that changes.

Get in Touch

Want Travel Reporting That Finance Can Use?

Book a no-obligation consultation. Tell us what your finance, procurement and sustainability teams need to see, and we will explain how Worldgo’s reporting would work for your program.
  • Spend by cost centre, project, traveller and supplier
  • Grasp-based reporting and agreed client reports
  • Hotel rate benchmarking and audits through Cvent
  • Estimated travel-emissions reporting
  • No separate agency fee for standard reporting (supplier charges and other program fees may apply)

Prefer to call? We're available now.

1.888.236.1566

Request a Free Consultation

We’ll respond within one business day.
By submitting, you agree to Worldgo’s Privacy Policy. We’ll never share your information.