Key Benefits of a Corporate Travel Agency

Benefits of Using a Corporate Travel Agency

There are many benefits to using a corporate travel agency, especially those companies responsible for planning corporate travel. Sending many employees on flights, booking hotels, and with time-sensitive connections can get tricky. It’s for those who demand clearly crafted protocols and accountability. The more employees a company has that travel, the more resources it takes for you to approve, track, and reconcile these efforts. At the end of a month or year, this could create an accounting challenge for you. 

Here are some of the benefits of using a corporate travel agency and how they can help your company in a myriad of ways; 

1. Efficiency

If your company doesn’t have a process in place to manage business travel, the ability to control spending and forecast expenses can get messy. Having a staff member wait for three connecting flights from Los Angeles to save $150 has a material cost of its own. The absence of a system assures you will overspend by the end of the year – and having no visibility affects your ability to improve by analyzing data. 

A corporate travel agency can bring order and consistency to your travel program, in ways that benefit both your bottom line and the wellness and satisfaction of your traveling employees.

As your working partner for travel, Worldgo Travel Management serves as your one-stop resource.

2. Expertise

One of the primary reasons to work with a corporate travel agent is to gain access to specific professional expertise and travel technology. Corporate travel planning and execution can be very complex. At Worldgo Travel Management, we hire experienced professionals. We understand the unique needs and interests of your traveling employees, and how accommodating to these needs will impact your own business goals. 

We have extensive knowledge about the amenities that are most desirable to travelers and their preferences. We are also familiar with many “inside” industry tips and workaround details that can improve travel convenience, comfort, and safety.

3. Cost Savings Benefits of Corporate Travel

Like any company spending, it comes down to economies of scale. Essentially, the more you spend, the more you save. As an agency that represents very large clients, we have the ability to leverage better contracts and terms, which extends to all our clients. This is a powerful bargaining power that we possess and are ready and waiting to share with you to benefit your company.

4. Corporate Travel Time Savings

We put together a list of preferred providers based on your company’s travel policy guidelines and budget. That policy streamlines the booking process for employees, creates a black-and-white environment for expense items, and makes life easier for your accountant. We handle bookings on your behalf, saving your people time and your company money. Handling these arrangements on your behalf assures compliance, reduces risk, and saves time, which in turn saves money.

5. 24/7 Business Travel Support

Unpredictability is the only predictability in the world of business travel. Sometimes life gets in the way and things go sideways. At Worldgo, we offer your staff 24/7 support. We’ll assist in any way we can and make changes where needed. Worldgo has experts in risk management and proactive services that help business travelers stay in touch and get help before, during, and after their trips.

Weather conditions, geopolitical issues, or urgent family matters—we’ve got you covered. You will have your own Worldgo team, with everyone up-to-date on your company’s unique needs and policies. We’re here all day, every day.

6. Analytics for Corporate Travel

This is where we shine. We’ll help you analyze your travel and expense patterns. By knowing what you’re spending and where the dollars are going, we help you make better forecasts for budgeting. Analyzing your spending patterns also helps identify opportunities to save, without sacrificing the comfort level and convenience of your employees. Knowledge is power and knowing where the company’s money is going will benefit the company in the long run.

7. Technology as a Benefit of Corporate Travel

We incorporate the latest technology into our services. The right technology will save you time and make your employees’ lives much easier. We use apps like the WorldGo app (for the organization of your itinerary on the go) and Concur and Deem (two of the industry’s most comprehensive online corporate booking platforms). 

We’re always looking for the latest technology to make your travel experience better. Your company will reap the benefits of our forward-thinking and innovative approach. By working with a corporate travel management company you can redistribute your resources, find better ways to use them, and reduce risk on every level. 

Save Time and Money on Your Corporate Travel with Worldgo

Worldgo Travel Management changes the way corporate travel is usually done. We take a new approach by focusing on great personal service, full transparency, and giving our clients real value. More and more companies are making the switch to Worldgo because of the following benefits;

• No charge for changes, cancellations, hotel and car bookings, 24/7 emergency assistance, or reporting.
• 100% transparency with no hidden fees.
• 24/7 emergency service managed by our local team. 
• Up to 5% savings with Air Canada and up to 10% savings with WestJet.
• Tracking of all airline credits to ensure nothing is wasted.
• Industry-leading travel technology.
• Robust reporting platform, free of charge.

When you choose Worldgo as your travel management partner, you can expect to save time and money while enjoying a stress-free travel experience. Contact us today to learn more about our services and how we can help your business thrive.

 

Frequently Asked Questions About Corporate Travel

1. What are the benefits of using a corporate travel management company?

Corporate travel management companies can save your company time and money, provide travel support and emergency assistance, offer travel insights, and improve travel policy compliance.

2. How can a corporate travel agency save my company money?

Corporate travel agencies often have access to negotiated rates and discounts that are not available to the general public. They can help optimize travel itineraries to reduce costs, provide insights into cost-saving opportunities, and offer travel expense management tools to help monitor and control spending.

3. How can I ensure the safety of my employees during corporate travel?

You can ensure the safety of your employees during corporate travel by using a travel management company that provides 24/7 emergency assistance, providing clear travel guidelines, selecting safe travel destinations, and having a crisis management plan in place.

4. Can a corporate travel agency help with international travel?

Yes, corporate travel agencies are equipped to handle international travel arrangements. They can assist with visa requirements, international health and safety protocols, and currency exchange, and provide support for any issues that may arise while traveling abroad.